Administrative Team Assistant

Green Impressions, LLC is Cleveland's premier, full-service, residential Design / Build / Maintenance landscaping services firm and services the high-end residential market. As we experience continued growth due to our strong management team and commitment to maintaining our reputation of having the best client service, delivered end products and team members - we have an IMMEDIATE OPENING for an Administrative Team Assistant at our location in Sheffield Village, Ohio.

Job Description:
Looking for a highly organized, motivated, and dedicated office administrative assistant to join our team. Responsibilities include accounts receivable, data entry, and some processing of Customer job information.  Knowledge of Microsoft Office products including Office, Excel, Powerpoint. Experience with Intuit Quick Books preferred and a plus.

Essential Duties & Responsibilities:

 A. Customer Service

• Answer phones, Check Messages
• Phone Leads: Type in CRM as necessary

B. Production

• Enter Crew time in Job tickets/Timesheet Daily
• Enter Job Receipts in Job tickets Daily
• Create New Job packets as necessary
• Create New Customer Folders as necessary

C. Accounts Receivable/Cash Receipts

• Open Mail & Sort Daily
• Enter Checks/Credit Card payments in Quickbooks Daily
• Prepare deposits for Bank Courier as necessary
• Call A/R Daily -Document results
• Stuff/mail monthly invoices
• Stuff & mail Statements monthly

D. Payables – Weekly

• Assist in preparation of payables for signature & mailing
• File paid payables

E. Miscellaneous

• Assist is paperwork for licenses/permits
• Assist with phone calls, correspondence & ordering supplies
• Assist with Misc. jobs and projects for Acct. Mgr.& Ops Mgr.
• Learn QuickBooks/Boss Program basics

• Casual office environment